Never Leave Home Without It

The Book. The Event Plan. Your Lifeline. Everything you need to be successful. Mine’s pink and sparkly and has my name on it. You know it has my contact information in it in case I might randomly separate myself from it (not gonna happen). It’s officially called an “Event Specifications Guide.” It contains printed copies of everything you could ever need to run an event. Yes, old-school, real, paper printed copies of everything event-related. Contracts, floorplans, Banquet Event Orders, emergency plans, attendee lists, staffing and event schedules, emergency contact lists, airport transfers, rooming lists, production plans, procedures, permits, the works. The Event Binder.

After all the time spent creating that Emergency Action Plan with procedures and communication scripts, what good will it be when you can’t access it because the internet is knocked out by the power failure you prepared for? How will you know if THIS is the General Session with fire marshal-approved, water-based haze if you can’t quickly access the information because you left your computer in the on-site office and you’re trying to work from your phone in an internet-dead zone in the convention center? 

Believe it or not, it is so much more efficient to have everything printed, tabbed, divided, and color coded for easy reference. (I’m not a type-A, first-born, Enneagram 1, perfectionist personality or anything… you planners understand ;).

I have been able to access critical details about a speaker’s contract, a license, room setup, or catering menu faster with my binder than anyone else with their phone or computer. Being able to get an answer, troubleshoot whatever it is, and get things back up and running without anyone noticing is the name of the game.

Sometimes…the old way is still better. Want to know exactly what is in my binder?
Email me and let’s talk.

Have you had a scenario where your printed materials saved you? Share it here
or email it to me, I’d love to hear your story!

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